2027 AAD Annual Meeting: Affiliate groups
2027 Affiliate function
Affiliate function space request
The AAD welcomes affiliated organizations to meet and host various functions during designated and AAD approved dates and times in conjunction with the 2027 AAD Annual Meeting in San Francisco, CA, March 19-23, 2027. Please note: Affiliate function events include specialty society meetings, publication editorial board meetings, and university reunion events. For information surrounding Exhibitor Off-Site Meeting Requests please see below.
The AAD manages the approval of affiliate functions at all AAD official hotels. To request meeting space, all eligible groups must complete a space request form for every function held during the 2027 Annual Meeting. Definition of eligibility can be found at the bottom of the page with links to the request forms.
If the function is approved, space will be assigned (if requested) from the AAD Meetings and Conventions staff. Hotels are instructed not to assign meeting space to affiliate organizations unless approval has been received from the AAD.
Approval is required for all affiliate functions, independent of whether the organization is requesting function space.
To ensure that all events follow the Policies and Guidelines of the American Academy of Dermatology, during the submission process all affiliate groups will be asked to provide a meeting description for their event(s). A description and/or agenda will be mandatory for each meeting submission.
Affiliate and reunion group function listing
Affiliate and reunion group functions will be listed on the 2027 AAD Meetings app, prior to the start of the meeting (Exhibitor functions will not be included in this listing).
Space assignment deadline
The priority space application deadline is Friday, Oct. 23, 2026. Space may be requested after this date, but will be available on a first-come, first-served basis. The deadline for submissions is Wednesday, Jan. 27, 2027.
Initial space assignments will be emailed on or after Nov. 20, 2026.
Space considerations
Fill out a form for each space request. Example: If the group has a meeting and a lunch and wants each in a separate room, please fill out separate applications for each room.
Requests for multiple rooms near each other will be considered but not guaranteed.
Groups may request a maximum of one room at the headquarters hotel (San Francisco Marriott Marquis) for more than one day on a 24-hour basis.
Once meeting space is assigned
Once you receive the space assignment/approval, you will work directly with the hotel/venue to set-up billing and confirm the details of the event. You must contract with the assigned hotel. Food and beverage minimums and/or meeting room rental charges may apply. If you cancel your function, you may be liable to pay a cancellation fee to the hotel.
Scheduling
In planning your meeting(s), make note that the scientific program will start Friday, March 19, 2027, at 7:30 a.m. and end Tuesday, March 23, 2027, at 12:15 p.m. Policies and guidelines for functions will be outlined on the submission form.
Affiliate/reunion group function space request forms
Affiliate/reunion group function space request form: (Includes: specialty society meetings, publication editorial board meetings, and university reunion events). Please review the 2027 Affiliate Policies and Guidelines (PDF) before submitting your request.
Questions on affiliate functions
Please email AADEventRequest@aad.org and a member of the Meetings & Conventions staff will respond.
2027 Exhibitor Off-site Meeting Requests
Exhibiting companies and or companies affiliated with exhibiting companies will find information on Off-Site Meeting Request applications in the Exhibitor Resource Center. Please be advised that only confirmed exhibitors for the 2027 Annual Meeting have access to the Exhibitor Resource Center. Non-exhibiting companies will NOT have access to meeting space surrounding the 2027 Annual Meeting. As of today, the exhibit hall has limited space available. Please visit our floorplan to view availability.
Questions on exhibitor meetings & events
Please email exhibits@aad.org and a member of the Meetings & Conventions staff will respond.
