2026 AAD Innovation Academy: Affiliate function
Affiliate function space request
The AAD welcomes affiliated organizations to meet and host various functions during designated and AAD approved dates and times in conjunction with 2026 Innovation Academy in New York, NY, July 16-19, 2026. Please note: Affiliate function events include specialty society meetings, publication editorial board meetings, and university reunion events. Events that do not fall into one of the above categories will not be permitted to hold meetings in conjunction with the AAD Innovation Academy meeting.
The AAD manages the approval of affiliate functions at the official AAD hotel. To request meeting space, all eligible groups must complete a space request form for every function held during 2026 Innovation Academy. Definition of eligibility can be found at the bottom of the page with links to the request forms.
If the function is approved, space will be assigned (if requested) from the AAD Meetings and Conventions staff. The hotel is instructed not to assign meeting space to affiliate organizations unless approval has been received from the AAD.
Approval is required for all affiliate functions, independent of whether the organization is requesting function space.
To ensure that all events follow the Policies and Guidelines of the American Academy of Dermatology, during the submission process all affiliate groups will be asked to provide a meeting description for their event(s). A description and/or agenda will be mandatory for each meeting submission.
Affiliate and reunion group function listing
Affiliate and reunion group functions will be listed on the 2026 Innovation Academy meeting app, prior to the start of the meeting.
Space assignment deadline
The priority space application deadline is Wednesday, May 27, 2026. Space may be requested after this date, but will be available on a first-come, first-served basis. The deadline for submissions is Wednesday, July 1, 2026.
Initial space assignments will be emailed on or after May 29, 2026.
Space considerations
Fill out a form for each space request. Example: If the group has a meeting and a lunch and wants each in a separate room, please fill out separate applications for each room.
Requests for multiple rooms near each other will be considered but not guaranteed.
Space will be limited due to the availability of contracted space at the New York Hilton Midtown.
Once meeting space is assigned
Once you receive the space assignment/approval, you will work directly with the hotel/venue to set-up billing and confirm the details of the event. You must contract with the assigned hotel. Food and beverage minimums and/or meeting room rental charges may apply. If you cancel your function, you may be liable to pay a cancellation fee to the hotel.
Scheduling
In planning your meeting(s), make note that the scientific program will start Thursday, July 16, 2026, at 1:00p.m. and end Sunday, July 19, 2026, at 10:45a.m. Policies and guidelines for functions will be outlined on the submission form.
Space request form
Affiliate/Reunion Group Function Request Form: (Includes: specialty society meetings, publication editorial board meetings, and university reunion events). Please review the 2026 Affiliate Policies and Guidelines (PDF) before submitting your request.
Questions on affiliate functions
Please email AADEventRequest@aad.org and a member of the Meetings & Conventions staff will respond.
