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2023 Annual Meeting: Media resources


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The American Academy of Dermatology is pleased to welcome the media to the 2023 AAD Annual Meeting in New Orleans, Louisiana. The 2023 AAD Annual Meeting will take place from March 17-March 21, at the Ernest N. Morial Convention Center.

Explore additional media information and resources

Press registration

Press registration will open November 30, 2022 at 12 p.m. (CST). Media who produce editorial content based on their attendance are welcome to apply for press credentials.

To apply for press credentials, all media must complete the Application for Press Credentials and submit the following:

  • Those who have attended a previous AAD scientific meeting must provide bylined samples of coverage from that meeting.

  • Those who have not attended an AAD scientific meeting must submit bylined samples of coverage of the specialty of dermatology.

  • Samples originally produced in another language must be translated to English, with a clearly denoted byline.

  • Freelance writers must provide a letter of assignment on the news organization’s letterhead.

  • Those who have attended a previous AAD scientific meeting must provide bylined samples of coverage from that meeting in addition to their letter of assignment.

The Academy highly recommends that media interested in attending the Annual Meeting apply for press credentials online prior to the conference. The housing deadline is Wednesday, February 22 and the press registration deadline is Friday, March 3.

Important note: Advance press registration for the 2023 Annual Meeting closes on Friday, March 3, 2023. After this date you must submit your application on-site.

Please note: Submitting your application on-site does not guarantee press credentials.

Immediately upon arrival at the meeting, all media must visit the Press Office, located in Room 263 in the Ernest N. Morial Convention Center, to either pick-up their press badge (if their application for press credentials was approved in advance) or to apply for press credentials on-site. Only those who are approved for press credentials prior to the meeting are ensured access to the meeting.

For additional help, please email rholcomb@aad.org.

Press office location and hours

The press office is located in Room 263 in the Ernest N. Morial Convention Center.

Press office hours are as follows:
Friday, March 17: 7:00 a.m. - 5:00 p.m.
Saturday, March 18: 8:00 a.m. - 5:00 p.m.
Sunday, March 19: 8:00 a.m. - 5:00 p.m.
Monday, March 20: 8:00 a.m. - 5:00 p.m.

Meeting mobile app
  • AAD Meeting mobile app (coming soon)

Video information and sign-up

Video recording is only permitted in areas designated by AAD Communications staff. If you are interested in conducting video interviews with dermatologists during the meeting, these interviews must take place in a designated area, and they must be scheduled in advance. Approaching meeting attendees for on-the-spot interviews is not allowed.

A video interview room as well as additional recording spaces will be available at the Ernest N. Morial Convention Center. These locations must be reserved in advance and will be available on a first-come, first-serve basis. You can reserve these locations on-site at the Press Office, Room 263.

Equipment set-up and take-down must be completed within your reserved time-slot. Equipment cannot be stored in the Press Office.

If the designated video areas are not available during your desired interview time, please speak to AAD Communications staff.

Frequently asked questions

What is the official release time of the poster and late-breaking abstracts?
The official release time of the poster exhibits and late-breaking abstracts is 7 a.m. Eastern on Saturday, March 18.

Where can I find the handouts?
A link to the handouts will be available in March 2023.

Where is the exhibit hall located?
The technical exhibits will be located in Level 1: Halls D-H in the Ernest N. Morial Convention Center.

Exhibit hall hours
Friday, March 17: 10 a.m. – 5 p.m.
Saturday, March 18: 10 a.m. – 5 p.m.
Sunday, March 19: 10 a.m. – 3 p.m.

Where can I view the e-posters?
E-posters will be accessible online starting Friday, March 17. Meeting attendees may also visit the e-poster viewing stations, located in Hall E in the Ernest N. Morial Convention Center.

Which sessions can press attend?
Registered press will have access to:

  • Focus Sessions, Symposia, and Forums after all meeting attendees have been seated.

  • Workshops and Courses after all ticketed attendees have been seated. If a ticketed event is overcrowded, entry may be prohibited due to fire code regulations.

  • Restricted Sessions except for live demonstrations or hands-on sessions. Press without a ticket may attend this session but need to stand in the back of the room until 15 minutes after the session starts. They may then take a seat.

  • The Plenary Session, which includes the AAD’s annual business meeting, on Sunday, March 19 from 8:45 a.m.-12:00 p.m.

  • Technical Exhibits and Electronic Poster Exhibits during regular business hours.

Press are prohibited from attending:

  • Live demonstrations (C002 and C004)

  • Hands-on sessions

  • Media Training: Developing and Delivering Key Messages (C003, C006, C007 and C010)

  • AAD business/operational meetings (beyond the plenary), including board of directors, advisory board, council, committee and task force meetings, and any special meetings/forums of the AAD membership.

The AAD may restrict the attendance at any session for patient confidentiality or any other reason. In such cases, registered media will be notified in advance. An attempt may be made to provide news or information from that session in an alternate manner, pending cooperation of faculty involved.

Can I take photos or record audio or video at the meeting?

  • Audio may be recorded for personal use only (i.e., for gathering information) and not for rebroadcast or reproduction. If you are recording for quotation, the speaker’s permission must be obtained in advance.

  • Registered press may conduct video interviews or live social media broadcasts as long as permission is granted by the AAD Communications Department and filming takes place in one of the designated locations indicated by Communications staff. Video areas will be available on a first-come, first-served basis; media must reserve time slots in advance by visiting the Press Office.

  • Registered press are prohibited from taking photographs with any device in the technical exhibit hall.

  • Registered press may not photograph scientific material, including slide presentations and poster exhibits, for publication. Attendees are required to sign an attestation during registration stipulating that they agree that the photos will only be used for personal, non-commercial use.

  • Media may not record video or conduct social media broadcasts in areas other than the locations designated by Communications staff.

  • Registered press are prohibited from video recording in the scientific sessions, in the technical exhibit hall or the poster exhibit area.

  • If you are found in violation of the rules listed above, your press credentials may be revoked.

Media contacts

Media contacts
Rhys Saunders
(847) 240-1706
rsaunders@aad.org

Angela Panateri
(847) 240-1714
apanateri@aad.org

Press registration questions
Rose Holcomb
(847) 240-1743
rholcomb@aad.org

Social media
Follow the Academy on social media and join the conversation with the hashtag #AAD2023!

For news and updates from the 2023 AAD Annual Meeting, follow our member-facing accounts:

For skin, hair, and nail news throughout the year, follow our public-facing accounts:

Meeting mobile app
Coming soon!

General questions about the meeting
Askme@aad.org

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