International attendee information

Traveler tips

Visa application guidelines and procedures 
Information about United States visa requirements and procedures can be found on the website of the U.S. Department of State.

Climate
In March, Orlando, Florida has an average high of 76°F (24°C) and average low of 54°F (12°C). Get the Orlando, Florida 10-day weather forecast.

Tipping
It is customary to tip bartenders, waiters, and cab drivers between 15 to 20 percent. Hotel staff also expect to receive tips. Bellhops can be tipped $1 per bag, while doormen and valet car servicemen should receive $1 to $2. You may provide a tip for maid service (housekeeping) at your hotel by leaving $1 to $3 either on the bed or the table next to the bed.

Dress/attire
Business casual is appropriate for the meeting.  Some meeting rooms might feel cold, so a sweater or light jacket might be helpful. Comfortable shoes are recommended as there are long walking distances within the convention center.

Emergency 
In case of emergency, dial 911 from any phone.

Exchange rate
Help plan your trip by checking the current exchange rate of your currency in U.S. dollars

Time zone
The United States has four time zones: Eastern, Central, Mountain, and Pacific. Orlando, Florida is located in the Eastern Time Zone.    

Electricity
The United States uses 110-120 volts AC (60 cycles).

Telephone
U.S. country code: +1
Orlando, Florida's area code: (407) 
U.S. telephone numbers have seven digits, plus area code listed above (e.g., 555-1234)

  •  To make a local Orlando, Florida call, dial the seven-digit number.
  • To call within the USA, but outside the 407/Orlando area code, dial 1 + area code + seven-digit number.
  • To call internationally from Orlando, Florida, dial "011" + country code + area code + number.
Internet
Most hotels offer complimentary high-speed internet connections in the lobby of their hotel. There is variation in cost (free to per diem charge) with regard to high-speed internet that is offered in sleeping rooms. Your hotel will display the rate.


Housing

When booking your hotel, don’t forget about some important changes to the meeting schedule. See important date changes below.

International Day
Thursday, March 2 - Select international societies will be holding independent sessions.
Educational Sessions
Educational sessions will now end at 12 p.m. on Tuesday, March 7.
Exhibit Hall
The exhibit hall will now be open Friday, March 3 and Saturday, March 4 from 10 a.m. – 5 p.m. and Sunday, March 5 from 10 a.m. – 3 p.m.

AAD official housing
The official list of AAD hotels can be found here. Hotel reservations must be made in conjunction with registration for the meeting.

AAD official international group housing
For detailed information and qualifications, go to: International Group Housing

Other housing - hostels/motels
The AAD does not offer hostels/motels within the official housing block, however there are options for this in Orlando, Florida.  Reservations for these arrangements must be made on your own. To access a site for this listing, go to: Hostels-Orlando

*The AAD is not responsible for any housing arrangements made outside the AAD official housing block


Travel

Airports
Orlando International Airport (MCO)
1 Jeff Fuqua Blvd, Orlando, FL 32827
(13 miles to Orange County Convention Center)
 
Taxi

(All rates subject to change depending on traffic)

  • Taxi fare from Orlando International Airport to the Orange County Convention Center is approximately $40.00 USD.


At the meeting

Meeting location
Orange County Convention Center
9800 International Drice
Orlando, FL 3281

Language
The official language of the Annual Meeting is English.

Global Networking Center
AAD Connection - Exhibit Hall B4
In the Connection,  meeting attendees will find the AAD Resource Center, E-Poster Exhibits and Presentations and the AAD Networking Center. The Networking Center is equipped with computer terminals for messaging other meeting attendees, and accessing email, comfortable seating for relaxing between sessions, and recharge counters with built–in electrical outlets to stayed charged throughout the day.  Conveniently located in Hall B4, adjacent to the Technical Exhibits and Food Court, the AAD Connection is a premier destination for AAD information, education, networking and collaboration with colleagues.

Letter of invitation
You will need to first complete your registration.  Upon completion of your registration, the online registration system will automatically generate your letter of invitation for printing. You will receive your letter via email to the address provided during registration. Letters of invitation for Guest registrants will only be provided if the accompanying individual has completed his or her meeting registration.  Due to security concerns, letters will only be issued to registrants who have completed registration by February 22, 2017, at 12 p.m. noon (CT) 

Videotaping/photography in educational sessions 
Use of cameras, camera phones, video cameras is prohibited in all educational sessions. Violations of this policy will result in removal from the session and confiscation of equipment. Directors and room monitors will be closely monitoring adherence to this policy.
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