Categories of Exhibits

The Academy will consider applications for exhibit space for products or services in the following categories:

• Pharmaceuticals (both prescription and nonprescription)
• Equipment and devices designed for diagnosis or treatment of dermatologic conditions
• Cosmetics and skin care
• Scientific/medical educational publications
• Activities of professional and educational organizations
• Products or services relating to the support of non-medical aspects of the practice of dermatology (office equipment, record keeping equipment or services, etc.)
• Physician recruitment and placement services*
• Research survey activities, in conjunction with confirmed exhibiting companies

All exhibits are to be designed in such a manner that the presentation of products and services in the exhibit hall will enhance the overall educational goals of the Annual Meeting.

Please note that the amount of space available for the exhibition of products or services in the last two categories will be subject to special limitations or complete elimination, to accommodate exhibits of scientific educational value, depending upon the availability of space.

Evaluation of Space Application / Contract

In order to preserve and maximize the educational value of the technical exhibit program, the Academy will examine all Space Application/Contracts and evaluate the applicants to determine whether they satisfy certain basic criteria. Permission to exhibit does not constitute in any way an Academy endorsement or approval of the exhibited products or services, or guarantee that space will be assigned.

The examination and evaluation of Space Application/ Contracts will be performed by the Assistant Secretary-Treasurer of the Academy in accordance with guidelines established by the Board of Directors of the Academy. The decisions of the Academy Assistant Secretary-Treasurer regarding applications shall be final. The principle criteria to be considered by the Assistant Secretary-Treasurer include, but are not limited to, whether the products or services proposed for exhibition relate specifically to the practice and advancement of dermatology, or the education of the dermatologists and their patients.

Every exhibitor applicant who did not exhibit at the 2009 Annual Meeting or Summer Academy Meeting 2009 must complete the review process conducted by the Assistant Secretary-Treasurer prior to assignment of exhibit space. An applicant who did exhibit in 2009 must complete the review process only if there has been a material change in circumstances relating to its company (e.g., a change in ownership, control, or legal status) or in the nature, name, composition, products, labeling, or regulatory status of the products and services to be exhibited. The materials required for review are the following:

• Company profile. The information should include company history, mission statement, management team bios, and advisory/board of directors listing if applicable.
• The products and/or services the company plans to exhibit (i.e. product brochures, literature, or samples).
• Exhibitors must disclose details on any consumer or government litigation, orders, injunctions, judgments or settlements over the last three years regarding the business practices of the company or the products and services to be exhibited. Companies with multiple complaints filed against them with state or federal consumer affairs regulatory agencies, the Better Business Bureau, or Academy members may be required to provide an explanation of the resolution of those complaints.

Exhibitors shall not exhibit any products or services other than those included in their Space Application/ Contract or approved in writing by the Academy.

Successfully completing the Exhibit Review Process does not guarantee that you will be assigned booth space. The Academy meetings consistently sell out of exhibit space and maintain waiting lists. Academy exhibit space is assigned in priority point order to all exhibitors that have a history of exhibiting at the Academy meetings.

Even where an exhibitor meets the basic criteria described above, the Academy still reserves the right to deny any request to exhibit based on space limitations, safety concerns, failure to comply with these procedures or requirements, past inappropriate conduct by the applicant (including but not limited to failure to comply with Academy exhibitor rules and regulations), or a reasonable determination by the Academy Assistant Secretary-Treasurer.

Application Procedures

To apply for exhibit space, complete the Space Application/ Contract and return it with a check for the required deposit. Space will not be assigned without a signed Space Application/Contract and the required deposit.

In order to be considered for the first selection of exhibit space, Space Applications/Contracts must be received by mail at the Academy office by May 13, 2009. Applications received after May 13, 2009 regardless of the company's priority point status, will be assigned on a first-come, first-served basis following the completion of the initial space assignments.

No requests for exhibit space will be accepted or confirmed via telephone, fax or e-mail. The Space Application/Contract must include a list of all product categories that will be exhibited at the 68th Annual Meeting. Complete descriptive information must accompany the Space Application/Contract.

Agreement

We/I agree to abide by all the rules and regulations governing exhibitors set forth in the Technical Exhibit Prospectus which is incorporated herein and made a part of this contract, and to all conditions which exhibit space in The Moscone Center is leased to the American Academy of Dermatology, Inc. See the Technical Exhibit Prospectus for full explanation of payment, deposit, and refund policies.

• Download the Technical Exhibit Prospectus