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Frequently asked questions

Expand the menu items below to learn more about each category of information for the 73rd Annual Meeting.

General information

When and where is the 2015 Annual Meeting?

March 20-24, 2015

Moscone Center

747 Howard St., San Francisco, CA

When do scientific sessions start?

The first scientific session will begin at 7:15 a.m. on Friday, March 20, 2015, but registration opens at noon (PDT) on Thursday, March 19, 2015.

When does the last session end?

Sessions will run through Tuesday, March 24, 2015, until 5: 30 p.m.

What sessions can I attend?

A grid detailing session access and fees for specific registration categories can be found here. 

What language is the meeting presented in?

The official language of the meeting is English.

I need a letter of invitation. Where can I get this?

For international registrants, a letter of invitation is emailed to the address provided during registration as soon as registration for the meeting is completed online.

Where can I eat at the convention center?

The AAD Bistro will be open Saturday, March 21 – Monday, March 23 from 11 a.m. – 2 p.m. in the North Exhibit Hall. To reserve tickets and view menus go to www.aadbistro.com. There will also be concession stands and restaurant areas open in the North, South, and West buildings Friday through Tuesday.

How can I reserve a scooter?

To reserve a scooter strictly for use during the scientific session hours, check the “ADA Mobile” box under the Profile Information page of your online registration. A member of the Meetings & Conventions staff will follow up with you.

Twenty-four hour mobility service is available by contacting Scootaround at (888) 441-7575.

Do you offer tours?

No, but you can ask the hotel concierge for tour information.

Do you offer child care?

No, but  you can ask the hotel concierge for options.

Is there a nursing mother's room?

Yes, a nursing mother's room will be available in both the West and South buildings.

Where can I get San Francisco city information?

City information can be found at www.sanfrancisco.travel. 

What is the proper dress/attire for the meeting?

Business casual is appropriate for the meeting. Some meeting rooms might feel cold, so a sweater or light jacket might be helpful. The convention center is large and we recommend wearing comfortable shoes.

Are there any volunteer opportunities for the Academy?

Yes, click here for more information on all the AAD has to offer.

Where can I post job listings for my practice?

Click here for more information or stop by the AAD Resource Center in the Moscone West lobby.

Can I make a donation to the Academy?

Absolutely! Donations can be made at the meeting at the AAD Resource Center located in the exhibit hall or online.

Where is the lost and found?

Lost and found is located at the main registration desk located in the upper lobby of the North building.

Do you have computers for checking email?

Yes, the computers in the Mingle Zones can be used to check email.

Registration

When does registration and housing open?

Please see the important meeting dates for details.

When does registration close?

Discounted registration will end February 11, 2015, at 12 p.m. (CT). Advance registration will remain open until March 11, 2015, at 12 p.m. (CT). 

How much are the registration fees?

Fees vary by category. Click here to view the registration fees.

When does discounted registration end?

Discounted registration ends February 11, 2015, at 12 p.m. (CT). This is also the date you need to register by to receive your meeting materials in the mail prior to the meeting.

What type of payment do you accept when registering?

When registering via the online registration and housing system, we can only accept credit card payment (Visa, Mastercard, and American Express).

If registering onsite, we accept cash (U.S. dollars), personal checks in U.S. funds, endorsed travelers checks, and credit cards (Visa, Mastercard, and American Express).

I am not a member of the AAD. How can I register?

Check out our non-member registration information to determine what registration category you fall into. Once you find the correct category, follow the steps to become registered.

When are the cancellation dates for registration and housing?

The cancellation deadline dates for registration is not the same as for housing booked through the AAD. Please review the important dates for registration as well as the housing page for full details.

I’m registered as an attendee but did not receive my materials in the mail. What should I do?

Should your materials not arrive prior to leaving home for the meeting, a new set of registration materials can be picked up onsite at the registration counters beginning Thursday, March 19 at 12 p.m..  

Is there a listing of registered attendees?

Yes, beginning late November a listing of all registered attendees can be found at www.aad.org/AM15 under General information.

Is there an exhibit hall-only pass?

We do not offer an exhibits-only pass. To view the exhibit hall, you must register for the entire meeting.

Do you have a day pass available?

Yes, we have a day pass that is available to only those qualifying for the non-member physician category (those treating patients in an office-like setting). Only one day pass per meeting is allowed and must be purchased on the day of use. The day pass fee for the 2015 Annual Meeting is $790.

Where can I get a Certificate of Meeting Attendance?

For all categories except exhibitors and guests a generic Certificate of Meeting Attendance verifying your attendance at the meeting can be printed at the registration counters in the lobby of the North building beginning Saturday, March 21 or after the meeting at www.aad.org/AM15 (an email containing the direct link will be sent post meeting). To download or print your certificate after the meeting you must have your Reg Code number.

What are the onsite registration hours?

Thursday, March 19, 12 p.m.  6 p.m.

Friday, March 20 Tuesday, March 24, 7 a.m. 5:30 p.m.

Housing and travel

How do I book a hotel room?

Reservations must be made online in conjunction with registration.

What is the deadline to make a reservation?

February 25, 2015, at 12 p.m. (CT) is the deadline to make a reservation. Please see the housing page for more details.

What is the hotel cancellation policy?

Please see the housing page for a detailed explanation of this policy.

Where can I view a listing of official AAD hotels and a map?

A listing of affiliated hotels and an area map can be found here.

What is the headquarter hotel?

San Francisco Marriott Marquis

780 Mission Street

San Francisco, CA 94103

Hotel website

Where can I find the AAD shuttle schedule?

The shuttle schedule will be posted at www.aad.org/AM15 under housing and travel a few weeks prior to the meeting. At the meeting, the schedule can be found in the information bins and via the mobile app.

Is there a luggage check at the convention center?

Yes, it will be located in the Upper South Lobby open from 6:30 a.m. 6:30 p.m. beginning Friday, March 20.

Education

What sessions can I attend?

A grid detailing session access and fees for specific registration categories can be found here.

How can I access the meeting handouts?

Meeting handouts become available a few weeks prior to the meeting at www.aad.org/handouts or via the mobile app.

Who is the guest speaker at the plenary session?

The guest speaker at the plenary session will be former professional baseball catcher Johnny Bench.

How many CME credits are available for the 73rd Annual Meeting?

A maximum of 47 AMA PRA category 1 credits can be claimed at the meeting.

How do I claim CME?

CME credit is awarded based on participation in the learning activities. CME credits can be claimed online at www.aad.org/cme/claim during the meeting and up to four weeks post meeting. Credit is calculated on a ¼-hour basis and will be reflected on member transcripts within four to six weeks after the meeting.

I'm a PA/NP. How do I claim my credit for the meeting?

You will need to record your hours of attendance online at www.aad.org/cme/claim and turn in your CME Attendance Certificate to your licensing organization.  The Academy is not accredited to offer credit to PAs, NPs, or RNs. To determine if activities offer AMA PRA Category 1 Credit™ for your licensing, continuing education, or certification needs, please contact the relevant organizations directly. 

How do I claim MOC credit?

If you attended a MOC self-assessment workshop at Annual Meeting, the self-assessment credits earned will be reflected on member transcripts within four to six weeks after the meeting. You do not need to submit a claim for MOC credit. For more information about MOC requirements, please visit the American Board of Dermatology website at www.abderm.org

How do I complete my session evaluations?

All attendees will be able to complete their session evaluations and claim CME credits during the meeting or after the meeting online at the following link www.aad.org/evals.

How are the Hot Topics sessions decided?

The Hot Topics are created by the Scientific Assembly Committee (SAC) chair. When registration opens for the Annual Meeting, the Hot Topic list is available for meeting attendees to vote on which topics they would like to see presented at the meeting. The session director chooses the topics that had the most votes and they are presented at the meeting.

When is the Gross and Micro session?

The Gross & Microscopic Dermatology symposium will be held on Friday, March 20, 2015, and Saturday, March 21, 2015, from 9 a.m. noon.

Who are the Named Lectureship winners?

2015 Lila and Murray Gruber Memorial Cancer Research Award and Lectureship – Antoni Ribas, MD, PhD

2015 Clarence S. Livingood, MD, Award and Lectureship – Bruce U. Wintroub, MD

2015 Marion B. Sulzberger, MD, Memorial Award and Lectureship – George Cotsarelis, MD, FAAD

I'd like to submit an abstract for Late-Breaking Research for the Annual Meeting. Where can I do this?

The submission site will open Nov. 4, 2014. The deadline for submissions is Jan. 30, 2015. Go to www.aad.org/AM15 and select the For Abstracts icon located on the right side of the page. 

I have an idea for a new session. What is the next step for me to take?

The session application website for the 2016 Annual Meeting in Washington, D.C., March 4-7, can be found at www.aad.org/meetings beginning in November 2014. 

In the exhibit hall

How can I find out who is exhibiting at the meeting?

The current listing of exhibitors can be found here.

What are the exhibit hall hours?

Saturday, March 21, 10 a.m. 5 p.m.

Sunday, March 22, 10 a.m. 5 p.m.

Monday, March 23, 10 a.m. 5 p.m.

Where are the poster exhibits?

They are located in the Level 2 Lobby of the West Building at the convention center.

Who are the Poster Award winners?

The Poster Award winners will be announced on Sunday, March 22.  

Is there a reception in the exhibit hall?

There is no reception in the exhibit hall at Annual Meeting.

Is there an exhibit hall-only pass?

We do not offer an exhibits-only pass. To view the exhibit hall you must register for the entire meeting.

Events

What events are taking place during the meeting?

Once available, a full listing events can be found at www.aad.org/AM15 under General information. This listing includes: AAD committee meetings & receptions, affiliate meetings, and affiliate reunions & receptions. 

Is there a welcome reception at the meeting?

No, we do not hold a welcome reception. 

Meeting mobile app

When will the mobile app for the meeting be available?

The app will be available for download a few weeks prior to the start of the meeting. Information will be updated at www.aad.org/mobile as it becomes available.

How do I download the mobile app?

When available, the mobile app can be downloaded at www.aad.org/mobile or by searching in the Apple store or Google Play store for AAD.

How do I update the mobile app with the latest information?

While connected to the internet, the app will update automatically.

I don’t have an Apple or Android smart phone. How can I access the meeting app?

The app is only available on Apple or Android devices. When available you can access the mobile-ready version of the app at www.aad.org/mobile.   

Membership

Can I become a member onsite at the meeting?

No, but you can visit the AAD Resource Center located in the Moscone West Lobby for information on membership.

Can I receive a refund on registration fees if I reinstate my membership?

No, your membership affiliation at the time of registration cannot be adjusted after registration is complete.

What is available at the AAD Resource Center?

The AAD Resource Center (located in the Moscone West Lobby) contains information on Academy membership, as well as applications and information on Academy services and products. Staff will be available to answer questions. 

How can I apply for membership?

For information regarding AAD membership click here or visit the AAD Resource Center at the meeting.

For faculty

What are the presentation upload start and end dates?

Upload start date: Friday, Feb. 13, 2015

Upload end date: Friday, March 13, 2015 (after that time, bring presentations to the Speaker Ready Room, 2010-2012, of the convention center to upload)

How can I upload my presentation before the meeting?

Log into AAD Faculty Manager and choose the audio visual tab to begin.

Where should I go if I have any questions about my session at the meeting?

There will be an AAD staff member in the Speaker Ready Room (2010-2012 of the convention center) to answer any questions you may have. The Speaker Ready Room will be open during the following times:


Thursday, March 19, noon 6 p.m.

Friday, March 20, 6:30 a.m. 5:30 p.m.

Saturday, March 21, 6:30 a.m. 5:30 p.m.

Sunday, March 22, 6:30 a.m. 5:30 p.m.

Monday, March 23, 6:30 a.m. 5 p.m.

For exhibitors

Who is the general service contractor?

The official general service contractor is Freeman.

General questions regarding any services should be directed to:

Freeman Decorating Services

901 E South St.

San Francisco, CA 92863

Phone: (714) 254-3410

Fax: (714) 490-0801

Email: FreemanAnaheimES@freemanco.com

Exhibitor designated contractors:

If an exhibitor is planning to use an outside contractor, the Academy must receive written notification from the exhibiting company about the name, address, and telephone number of its designated outside contractor and the name of the designated contractor’s supervisor who will be responsible for onsite work in the exhibit area no later than February 20, 2015. A non-official contractor form will be included in the Exhibitor Service Manual. Notice from the contractor shall not be considered sufficient evidence of the contractual relationship between the service company and exhibitor.

Is there an attendee registration mailing list available?

The Academy provides advance- and post-meeting registration mailing lists. The lists are available for rental for a one-time-use only basis. This offer is available exclusively to confirmed exhibitors of the 73rd Annual Meeting. The order form is available by accessing the Exhibitor resources.

Where can I find sponsorship, promotional, and advertising opportunity information?

Information for sponsorship, promotional, and advertising is available here.

What were the attendance numbers for the 2014 Annual Meeting in Denver, CO?


Physician (Member, Non-Member, Day Pass, Int'l Scholar)   
5,716
Resident/Medical Student/Applicant for Membership    2,615
PA/NP/RN/Office Staff 546
Spouse/Guest 672 
Press 120 
Exhibitor Reps
6,195 
Non-Member Non-Physician/Adjunct Member
952 
Total  16,816 


How do I book a hotel room or register exhibitor representatives?

Exhibitors can complete their registration and book housing here.

What are the on-site exhibitor registration hours?

Thursday, March 19, 8 a.m. 6 p.m.

Friday, March 20, 8 a.m. 6 p.m.

Saturday, March 21, 7 a.m. 5 p.m.

Sunday, March 22 through Monday, March 23, 8 a.m. 5 p.m.

What are the exhibition hours?

Saturday, March 21, 10 a.m. 5 p.m.

Sunday, March 22, 10 a.m. 5 p.m.

Monday, March 23, 10 a.m. 5 p.m.

What are the exhibit installation hours?

Wednesday, March 18, 8 a.m. 5 p.m.

Thursday, March 19, 8 a.m. 6 p.m.

Friday, March 20, 8 a.m. 6 p.m.

What are the exhibitor dismantle hours?

Monday, March 23, 5 p.m. 9 p.m.

Tuesday, March 24, 8 a.m. 5 p.m.

What sessions can exhibitors attend?

The exhibitor badge allows admittance to the exhibit hall, plenary session, unrestricted symposia, and electronic posters. Registration as a non-member non-physician is required to access all other portions of the scientific program.

How can I find out who is exhibiting at the meeting?

The current listing of exhibitors can be found here. 

Is there a reception in the exhibit hall?

There is no reception in the exhibit hall at Annual Meeting.

How can I view a listing of attendees?

Beginning in late November a listing of all registered attendees can be found at www.aad.org/AM15 under General information. 

Where is the exhibitor service center?

Service centers will be in Hall C in the South Building, the back of the 5200 Aisle in Hall D in the North Building, and behind the 7000 Aisle in the West Hall. It will be staffed by representatives of all official contractors and will be open beginning Wednesday, March 18 at 8 a.m.

What is the hotel cancellation policy for exhibitors?

Before Wednesday, October 8, 2014, no cancellation fee

Between October 9, 2014 – January 21, 2015, a $100 per reservation cancellation fee will be processed to the credit card provided for your guarantee. This fee is applicable regardless of cancellation reason or method. 

A rooming list must be submitted on-line or by fax no later than Wednesday, January 21, 2015. Room blocks without names at this time will be released and charged a $100.00 cancellation fee per room.

After Wednesday, January 21, 2015, a one (1) night room and current sales tax (based on hotel room rate) per reservation will be processed to the credit card provided for your guarantee. This fee is applicable regardless of cancellation reason or method.

Press

How can I register to attend the meeting?

Only individuals who are acting in an editorial capacity for a recognized print, online, or broadcast news organization may register as press. To qualify for a press badge, press must complete the application for press credentials (available beginning December 3, 2014) and submit bylined samples of their work. If you have attended a previous scientific meeting of the Academy, provide bylined samples of your coverage from that meeting. If you have not attended a scientific meeting of the Academy, submit bylined samples of your coverage of the specialty of dermatology. Freelance writers must submit a letter of assignment on the news organization’s letterhead. Within seven to 10 days of receipt, applications are reviewed. Notification of your registration status will be e-mailed to you.

Where will press registration be at the meeting and what are the hours?

Press registration will be located in room 220 and will be open Friday, March 20, from 7 a.m. 5 p.m. and Saturday, March 21 through Monday, March 23, from 8 a.m. 5 p.m.

Have an additional question about registration? Email us at registration@aad.org.

Have a general question about the meeting? Email us at askme@aad.org.