Advance registration is now closed.

Meeting registration

The deadline for advance registration and housing was Wednesday, Dec. 5, 2012 at 12 p.m. (CT).

Onsite registration will be available for the scientific portion of the meeting with a $100 fee increase:

• Sunday, Jan. 13, 2013
  8 a.m.-6 p.m.: Registration
• Monday, Jan. 14, 2013
  7:30 a.m.-8 a.m.: Registration and continental breakfast

*Must supply letter from director verifying participation in a current resident/research fellow program.
**PA/NP in this category must provide a current copy of his of her medical license/diploma.

Cancellation policies: Registration
Should circumstances require the cancellation of advance registration for the scientific portion of the meeting, notice must be sent via email to moshi@aad.org. Please make sure to include the name of the registrant along with the confirmation number and include the name(s) of the participant(s) that need to be cancelled. A $50 processing fee will be applied for each medical personnel received, along with a $25 processing fee for all spouse/guest cancellations received.

Persons with disabilities
If special arrangements are required for you to attend this course, please notify the Academy’s Meeting Department via email at moshi@aad.org with details regarding your request for special arrangements.

Housing

The AAD has secured discounted group rates at the properties listed below. If you will be participating in one of the safari options, please consider your dates of participation when completing your housing form.

Hotel reservations must include pre-payment for your entire stay, either by credit card or check.  

Kilemakyaro Mountain Lodge: SOLD OUT
P.O. Box 6611
Moshi, United Republic of Tanzania

www.kilimanjarosafari.com

This lodge will accept Visa and MasterCard, cash, and traveler’s checks. ATMs also will be available.

Should circumstances require the cancellation of your hotel room(s), notice must be sent via email to moshi@aad.org. Please be sure to include the registrant's name, hotel name, dates of the reservation, and whether you are cancelling all or a portion of the reservation.

Hotel refund policy:

• A full refund of your hotel fees will be issued until Dec. 5, 2012, at 12 p.m. (CT).
• 30 days to 15 days prior to your arrival date, 25 percent of the fees for your hotel stay will be held.
• 14 days to 7 days prior to your arrival date, 50 percent of the fees for your hotel stay will be held.
• 7 days to 3 days prior to your arrival date, 75 percent of your entire stay will be held.
• 48 hours prior to your arrival date or in the case of a no-show, all hotel fees will be held.

Honey Badger Lodge
P.O. Box 1258
Moshi, United Republic of Tanzania

www.honeybadgerlodge.com

This lodge will accept Visa and MasterCard, cash, and traveler’s checks.

Should circumstances require the cancellation of your hotel room(s), notice must be sent via email to moshi@aad.org. Please make sure to include the registrant's name, hotel name, dates of the reservation, and whether you are cancelling all or a portion of the reservation.

Hotel refund policy:

• 35 days to 14 days prior to your arrival date: In the case of cancellation or reduction of bed nights, 30 percent of the applicable rate will apply.
• 14 days to 3 days prior to your arrival date: In the case of cancellation or reduction of bed nights, 50 percent of the applicable rate will apply.
• 48 hours prior to your arrival date or in the case of a no-show: all hotel fees will be held.

Air travel

If you require assistance in booking your air travel, you may call the Academy’s official travel agency, Association Travel Concepts (ATC), and speak to the international specialist: 

Note: A $46 service fee is applicable on all tickets purchased through Association Travel Concepts.

Ground travel
Taxis or hired drivers from a reputable source are recommended. Approximate time from Kilimanjaro Airport to Moshi is 30 minutes.